PurposeThe purpose of this statement is to inform users of this website about the collection and use of personally identifiable information at the Township of Russell Public Library. The following is not intended and should not be interpreted as a contract of any nature, either stated or implied.
Definition of Personally Identifiable InformationFor the purposes of this statement, "personally identifiable information" means any information relating to an identified or identifiable individual who is the subject of the information.
Providing Personally Identifiable InformationCitizens do not have to provide personal information to visit the Township of Russell Public Library website or to download information, except in these circumstances: A library card is required to access the My Account features of the catalogue (such as viewing items checked out and viewing or changing requests). A library card number is also required for accessing certain electronic database products from home. In this context the number is required for authentication as a library user and is not tied to personal information.
The Township of Russell Public Library (TRPL) and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)The Township of Russell Public Library collects the personal information of library users under the authority of s. 23(2) of the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, for the purposes of library user registration and the administration of circulating items. Personal information collected for these purposes will only be used internally at the Township of Russell Public Library.
For the purposes of the registration of library users and the administration of circulating items, the Township of Russell Public Library collects the following types of personal information: name, address, telephone number, email address, gender, date of birth (used only for PIN generation - users can indicate the date of their choice) and language preference.
In both cases, this personal information will only be disclosed to you, except if disclosure to a third party is required by law.
The Township of Russell Public Library does not keep a record of borrowed items once the items are returned. Items are deleted from the borrower's record immediately upon return unless the borrower has indicated otherwise on his registration form.
If you bring a library card that belongs to another person, it implies consent for you to pick up material on hold for that person. It does not allow you to have access to other information in that persons record.
Limiting employee access to informationThe Library CEO limits employee access to personal information to only those employees who need access in order to perform their assigned duties.
Protection of information via established security proceduresThe Township of Russell Public Library maintains security standards and procedures regarding unauthorized access to personal information to prevent unauthorized removal or alteration of data.
Personal Information Available through Use of WebsiteThe IP address of a computer accessing the Township of Russell Public Library website is recorded for the purpose of website usage analysis. There is no attempt to associate any IP address with an individual user.
TRPL Website & CookiesFor its remote services the TRPL uses session-based cookies to manage authentication (e.g. My Account in the catalogue and the use of database products from outside the library), and persistent cookies to collect data that is not personally identifiable for statistical reporting purposes only. A cookie is a small file that stores information. A cookie is considered persistent if the file is stored on your hard drive, whereas a cookie that is discarded when the browser is closed is considered to be a session-based cookie.
Privacy & Digital Rights Management SoftwareTRPL allows access to downloadable audiobooks through a subscription to OverDrive, linked from its website. OverDrive employs Digital Rights Management software to provide a discrete borrowing period for loaned downloadable audiobook items to correspond with the contractual relationships between OverDrive and the publisher of the items. The software is not used to communicate user information back to OverDrive or TRPL.
Other WebsitesVarious websites may be linked through the Township of Russell Public Librarys website. Visitors to linked websites are advised to check the privacy statements on those sites and to be cautious about providing personal information without a clear understanding of how that information will be used.
Your Right to AccessYou may request access to your personal information at the Township of Russell Public Library. You have the right to request the correction of any personal information that is incorrect or incomplete. Staff in any branch can help you correct personal information.
Disclosure of information other than your own personal information will be subject to MFIPPA.All formal requests for access to information must be sent in writing to:
717 Notre-Dame, Suite 2
Embrun, ON K0A 1W1
The initial fee for all formal requests is $5. This fee must be included with the request. Your formal MFIPPA request will not be processed until the fee is received. There is no fee when you are requesting access to your own personal information.